AI Automation Agency for Medical Practices, Clinics & Healthcare Offices | Fort Lauderdale
Every Patient Captured.Zero Missed Appointments.
For medical offices, clinics, dentists, and specialists doing $200K-$5M/yr. AI books and confirms 24/7. EN+ES. Live in 14 days.
35%
average no-show reduction
3X
more appointments captured after hours
14
days to go live
24/7
EN + ES patient support
The Problem
Healthcare practices lose revenue every day to manual booking and missed follow-up.
No-show rate averaging 20-30%
Manual confirmation calls are inconsistent. Patients forget. Slots go unfilled. Revenue walks out the door every day.
After-hours calls go to voicemail
A patient calls at 7 p.m. looking to book. Voicemail. They call the next practice. You find out Monday morning.
Manual reminders create gaps
Front desk sends reminders when they have time - which is never. The result is avoidable no-shows all week long.
Lapsed patients never come back
Patients overdue for follow-up sit in the database with no outreach. Most will not call on their own.
The Solution
One AI system that books, reminds, and reactivates - without adding staff.
AI books appointments 24/7, EN+ES.
Every inbound inquiry captured and scheduled. Date, time, reason for visit, insurance info - collected before your office opens.
Automated reminder sequences cut no-shows by 35%.
Confirmation at booking, reminder 48 hours out, day-of text. Patients can reschedule without calling.
Voice agent handles every after-hours call.
Every call answered, appointment captured, urgent needs triaged. EN+ES. Zero missed-call patient revenue.
Reactivation campaigns bring lapsed patients back.
Automated outreach to overdue patients. Personalized by appointment type and time since last visit. No staff time required.
Common questions
What healthcare practices ask before going live.
Hub365 operates as a Business Associate under HIPAA. All patient communication is handled through compliant channels. BAA available upon request before implementation.
The system is configured with your schedule, provider availability, and appointment types. Patients book in real time. Confirmation goes out immediately. Your calendar updates automatically.
Primary care, dental, dermatology, chiropractic, physical therapy, weight loss, aesthetics, mental health, and specialty clinics. Any practice that takes appointments and manages patient communication.
Hub365 connects to common EHR and practice management platforms via API. Most clients keep their existing system and Hub365 becomes the intake and automation layer on top.
14 days. Week one: configuration, scheduling logic, intake flow. Week two: testing, training, launch. Your team gets a walkthrough before go-live.
English and Spanish are both fully supported simultaneously. The system detects the patient language and responds in kind. No dual setup needed.
220+ businesses inside
Results from operators like you.
52 verticals shipped
Find your industry.
2 fully productized. 50+ more delivered on request in 7 days.
Ready to stop losing patients to slow follow-up?
220+ businesses across 52 verticals already run on Hub365. Live in 14 days, EN+ES, on one invoice.
Book a free strategy callNo commitment. 30 minutes. We show you the exact system before you sign anything.