AI Suite - AI Receptionist
Every call answered, every appointment booked,
every lead captured. Live in 14 days.
One front desk across phone, web, and WhatsApp. EN+ES, 24/7. Routes with full context to your team.
The Problem
Your front desk closes at 5 p.m.
Your customers do not.
27% of inbound calls hit voicemail after-hours and 80% of those callers never call back
A full-time human receptionist runs $35K-$45K/yr plus benefits, with 0% coverage on weekends
Each channel (phone, web, WhatsApp, SMS) is a separate inbox; nothing routes to the same person
Inconsistent brand experience by shift; the 7 p.m. caller gets a different answer than the 9 a.m. caller
Features
What the receptionist ships.
Day 14. Not a beta.
One front desk for all 4 channels
Phone, web chat, WhatsApp, and SMS from one system. Every channel sees the same customer record.
Answers in your brand voice
Greets by company name. Knows your services, team, hours. Trained on your scripts in days 1-3.
Routes with full context
Identifies the need on turn one. Transfers to the right person with transcript and intent flagged.
Books appointments mid-conversation
Reads availability, confirms a slot, sends the calendar invite. No links, no callbacks.
Covers the 16 hours your team does not
After-hours, weekends, holidays. 0 missed calls. The next morning your team picks up briefed.
Detects EN or ES on word one
Bilingual handoffs without manual routing. Routes Spanish calls to Naty's training data set.
Real Results
What changes when no call
goes unanswered.
Missed calls after go-live
Every inbound call answered by name, EN or ES, day or night.
Average answer time
Was voicemail. Now a live AI voice that qualifies and books.
Go-live guarantee
Configured, trained, and deployed in 14 days flat.
Coverage - EN and ES
Never closed. Never on hold. Never sending to voicemail.
Industries
Built for these 6 verticals.
Medical and Dental Offices
For practices where 25% of new-patient calls hit voicemail and never rebook
Law Firms
For firms whose intake calls die after 5 p.m. while opposing counsel keeps answering
Financial Services
For advisors who miss client calls during market hours because they are in another meeting
Real Estate Agencies
For brokerages whose listing inquiries cool off in the 30 minutes it takes to call back
Home Services
For trades that lose the 7 p.m. emergency dispatch to the competitor with after-hours coverage
Multi-location Businesses
For chains where every location runs a different greeting and routes calls to the wrong team
Process
From kickoff to live
in 14 days.
Days 1-3: Discovery + voice
We capture your services, team, routing rules, and brand voice. We design a brand-aligned greeting.
Days 4-7: Training + flows
We train the AI on your FAQs, scripts, and every scenario, then map call and chat flows end-to-end.
Days 8-11: Integration
We wire phone, calendar, CRM, and 4 messaging channels into one front desk with closed-loop routing.
Days 12-14: Live + tune
We go live, monitor the first 100 interactions with you, and tune routing and tone same-week.
FAQ
5 questions before you book.
A full-time human receptionist runs $35K-$45K/yr plus benefits, with 0 weekend coverage. The 30-min GEO audit returns a fixed quote and a 14-day plan. Average client breaks even inside 60 days. Yes.
14 days from kickoff for all 4 channels; 7 days if you start with phone only. 220+ businesses have shipped on this timeline. Day 14 is live in EN+ES, not a beta.
Send your FAQs, services, scripts, team routing, brand voice, and access to phone + CRM + calendar. We do voice design, training, integration, testing, and launch. Expect 3 hours total.
Yes if you take inbound calls or messages. Hub365 has shipped receptionists into medical, legal, finance, real estate, home services, and multi-location chains. Yes or no in 30 min.
It detects the request and transfers same-call with transcript and intent flagged. Your team picks up briefed. Zero customer repetition. Multi-location routing supported. Yes.
Lock in your 24/7 AI Receptionist.
Live in 14 days.
30-min GEO audit returns a fixed scope and a 14-day plan. No commitment. EN+ES 24/7.
No commitment · Live in 14 days · EN+ES support 24/7