AI Automation Agency for Event Coordinators, Venues & Catering | Fort Lauderdale
Every Inquiry Answered.Every Quote Out Same Day.
For catering, venue, planners, and florals doing $80K-$2M/yr. AI replies in 8 seconds. EN+ES, 24/7. Live in 14 days.
3X
more leads captured after hours
80%
less manual follow-up time
14
days to go live
24/7
EN + ES answered
The Problem
Event operators lose half their inbound before the quote leaves.
48-hour quote delay
RFQ sits two days before a quote goes out. 50% of inbound has already booked elsewhere.
6 hours of manual follow-up
Quoting, chasing, confirming deposits - every coordinator burns 6+ hours a week on work a machine can do.
Leads go cold overnight
An 11 p.m. availability ask gets answered at 9 a.m. The lead is warm for 5 minutes. After that it is cold.
No nurture = 60% lost
Leads not ready to book today disappear. No automation. No follow-up. No revenue from the 60% who needed a nudge.
The Solution
One AI ecosystem for your entire event pipeline.
AI chatbot sends a personalized quote in 8 seconds.
Captures event date, type, guest count, budget. Checks availability and fires a personalized quote 24/7 - no coordinator in the loop.
WhatsApp AI follows up every lead automatically.
Sequences send reminders, collect deposits, and confirm details. Every warm lead nurtured without lifting a finger.
Voice agent answers every inbound call, EN+ES.
Every call answered, date and guest count captured, hot leads routed to you. 24/7. Zero missed-call revenue.
CRM and booking automation on one invoice.
Leads, quotes, deposits, post-event reviews all in one system. Replaces 4 disconnected tools. One bill, one source of truth.
Common questions
What event operators ask before going live.
Under 8 seconds. A lead submits a form or sends a DM and the AI replies with a personalized message - capturing event date, type, guest count, and budget - before a human has read the notification.
Yes. Both fully supported simultaneously. A message in Spanish gets a reply in Spanish. English in English. No per-language setup needed.
Catering companies, event venues, wedding and corporate planners, floral designers, photographers, DJ and entertainment agencies. If you take bookings and manage client communications, the system fits.
The system is configured with your pricing logic, packages, and availability data. It assembles the quote from that data in real time. You review the parameters once during setup - after that every quote is automatic.
They enter a nurture sequence. Follow-up messages go out at configured intervals - checking in, sharing availability, answering questions. Most closed events come from the second or third touch, not the first.
No. Hub365 connects to existing tools via API. Most clients keep their calendar, CRM, and payment system and Hub365 becomes the automation layer on top. If you want to consolidate, that option exists too.
220+ businesses inside
Results from operators like you.
52 verticals shipped
Find your industry.
2 fully productized. 50+ more delivered on request in 7 days.
Ready to put your event business on autopilot?
220+ businesses across 52 verticals already run on Hub365. Live in 14 days, EN+ES, on one invoice.
Book a free strategy callNo commitment. 30 minutes. We show you the exact system before you sign anything.