By the end you'll have a message written for the venue or the videographer from your last event, with the exact line they need to paste, plus a credits sheet to send before your next event, in English and Spanish.
When we searched for luxury wedding videos in Miami for this morning's post, a lot of them had been posted by the venue or by whoever filmed the wedding. Where the planner did show up, someone had written their name into the video's title.
The fix, as we said this morning, is one short message to that vendor. Sending it is the easy part. Writing it so it doesn't read like a favor or a complaint, with the exact line ready so the other person only has to copy and paste, is the hard part.
So we wrote both for you: one for work that's already posted, and one for your next event, before anyone posts anything. We used a wedding because that's what we searched this morning. If you're an interior designer chasing the photographer who shot the project, or a private chef chasing the venue, it works the same way.
What you need before you start
- Any AI chat assistant. No web search needed: you hand it everything.
- Your business name exactly as you want it to appear, capitals and accents included.
- Your handle on the platform where the work is posted. If the video's on YouTube, your YouTube handle; if it's on Instagram, your Instagram one.
- For prompt 1: the link to the post and the name of the person you deal with at that venue or company.
- For prompt 2: the vendor list for your next event, with their handles if you have them.
Prompt 1 - The message for work that's already posted
Here are the details of a job of mine that another vendor posted. Use only what I give you here. Don't make up names, dates, handles, compliments or details about the event: if something's missing, leave it in [brackets] for me to fill in.
- My business name, exactly as I want it to appear: [your business name]
- My handle on the platform where it was posted: [@your handle]
- What I did at the event, in a few words: [for example: planning and design]
- Who posted it, and the name of the person I deal with: [the venue or the videographer, and that person's name]
- Where it's posted: [the link]
- How we'd both recognize the event without naming my client: [for example: the October 3 wedding on the terrace]
- The language we write in, and the language of the post: [for example: we write in English; the post is in Spanish]
- Something real that happened while we worked together, if anything: [or leave it blank]
- What I'm offering in return, if anything: [for example: I'll tag them too; or nothing]
Write two things:
- The credit line, ready to copy and paste into the post's caption: what I did, my business name and my handle, on a single line, in the language of the post.
- The message to send them, in the language we write in, 60 words max, not counting the credit line. Open with the event we worked on together, not with me. Ask for one thing only: add that line to that post and use it on the next ones. If my details offer something in return, include it; if not, don't offer anything. No flattery, no apologizing for writing, and nothing that sounds like a complaint: this is someone I want to keep working with. Don't include my clients' names.
At the end, tell me in one line if anything's missing for the message to work.
Why it matters: the message arrives with the line already written. Nobody has to ask how your business name is spelled or go hunting for your handle. Copy, paste, done. And because it opens with the event you did together, it reads as what it is: two people who worked the same day, sorting out the credits.
Why the event goes in without your client's name: the message and the credit line can end up in front of other people. A date and a place are enough for the other vendor to know which wedding you mean. Whether your client appears by name is your client's call.
Prompt 2 - The credits sheet, before your next event
I have an event on [date] and these are the vendors. Here's each one with what they do, their name as they write it, and their handle: [one line per vendor: what they do - their name - their handle, or "I don't know their handle"]
I'm: [what you do - your business name - your handle]
Use only these details. Don't add vendors, don't fill in handles I didn't give you (leave them as [handle]), and don't include my clients' names: if any show up in what I gave you, take them out.
Write:
- A credits sheet with one line per vendor (what they do, their name and their handle), in [English, Spanish, or both], so anyone posting photos or video of the event can copy it as is.
- A message of 40 words max to send it to all of them before the event. Present it as something that saves them work when they post, not as a favor to me.
Why it matters: prompt 1 fixes a post that's already out. This one gets the next post right on day one. Everyone posting photos or video of that event gets the same sheet, so your name reads the same everywhere and every other vendor gets credited too. That's why it goes out as something useful to all of them, because it is.
An example, with a made-up planner
We tested both prompts in Claude on October 21, 2026, on a wedding planner who doesn't exist: "Lia Moreno Weddings." The venue, the events manager, the other vendors, the handles and the links are invented too. Everything quoted below is what the tool wrote, unedited.
Prompt 1. The venue posted the October 3 wedding on Instagram without crediting the planner. The planner deals with Rachel, the events manager, and offers nothing in return. The tool wrote this line and this message:
Planning and design: Lia Moreno Weddings @liamoreno.weddings
Hi Rachel, I've been thinking back on the October 3 wedding on the terrace, when we moved the ceremony out there together as the rain started. Could you add this credit line to your post (https://www.instagram.com/p/example) and use it on the next ones too?
Planning and design: Lia Moreno Weddings @liamoreno.weddings
Thank you, [your name]
It kept the offer out, since there wasn't one, and left a bracket for the sign-off name.
Prompt 2. We gave it five vendors, one with no handle, and slipped in a line with the couple's names on purpose. The tool took the names out, left the missing handle as [handle], and wrote this message:
Hi all! Here's the credits sheet for Saturday, November 14, ready in English and Spanish. Copy and paste it when you post photos or video, and every vendor gets tagged correctly without hunting for handles.
Where it breaks
Tested with Claude, made-up details, no real vendor yet. Every run was in Claude, in English and in Spanish, with invented details. ChatGPT and Gemini are untested, and no real vendor has received one of these messages from us. What the other person does with yours isn't up to the prompt.
- We didn't measure how much the caption counts. In our search, the planner showed up when they were named in the title. The prompt asks for the line in the caption because that's what the other vendor can change without redoing anything. If you know them well, ask for the title too.
- If you don't tell it how to identify the event, it asks for your client's name. In our first run, without that detail, it left "[couple's names]" in the message. That's why prompt 1 has the line about recognizing the event without naming your client. With a date and a place, it stopped asking.
- It can add a line you never said. In the example above, "I've been thinking back on" wasn't in the details. Nothing in it is false, but you never said it. Cut it if you wouldn't talk that way.
- The handle has to be the one on that platform. In one run it asked us to confirm that the handle we gave was the YouTube one, since that's where the video was. If your username changes from one platform to another, use the one where the work is posted.
- In a two-language sheet, a bracket can end up in the wrong language. In one of our Spanish runs, the English half of the sheet said "[cuenta]" instead of "[handle]." Before you send it, replace every bracket with the real handle or delete that part of the line.
- The word count is a guess. The tool tells you how long the message is, and in one of our Spanish runs it said 55 when it was 54. The exact number doesn't matter; if the message feels long for a text, it is.
- It can repeat your client's name in its own note. In one run it kept them out of the sheet and the message, then wrote "I took [their] names out" above them, names included. Copy the sheet and the message, never the whole answer.
- It can translate another vendor's name or handle. In one English run it wrote "Clara Ruiz Photo" and "@clararuizphoto" when we'd given it "Clara Ruiz Foto" and "@clararuizfoto." One changed letter sends the credit to someone else's account, so check every handle against the one you were given before you send the sheet.
Your move today
Find the latest video or post another vendor put up from one of your events. If it doesn't credit you, run prompt 1 with those details, read the message over, and send it today.
And if you have an event in the next few weeks, run prompt 2 with the vendor list and send the sheet before the event.
Keep reading
- Your luxury client checks four places before calling you. Each one shows a different list - this morning's post, with the "your four voices" framework
- AI doesn't guess, it skips you - why your name has to read the same everywhere
- The first call with a meeting planner: 5 prompts - last Thursday's resource, for when they've already reached out
Rather find out together which voice you're missing? Book your audit - And one practical AI thing a week: The AI Edge.
