This is your single source of truth. Fill it once, with one version of each fact, then paste it identically in three places: your website, your Google listing (Google Business Profile), and your directories (the "best of" lists, chambers, industry platforms). When all three match, AI confirms you and recommends you. When they contradict, it skips you.
Read fast, fill it in, and you will know exactly what to fix first.
Your Citable Profile (10 fields)
1. Exact, public name
Write here: __________________________________
One version only. Not "Dr. X" in one place and "X Clinic" in another. Pick one and use it everywhere.
2. Address (one format)
Street: __________________________ Suite/Floor: __________
City, State, ZIP: __________________________________
Same way of writing "Suite 200" vs "#200" on every listing.
3. Primary phone + booking link
Phone: __________________ Booking link: __________________
One number, one link, everywhere.
4. Specialty, in the words clients search
Examples: "cosmetic dentist," "family lawyer," "facial medical aesthetics." Not your internal technical name.
5. City and service area
Name the exact places: "Doral, Coral Gables, and Brickell," not just "South Florida."
6. Hours (must match your Google)
Mon __ Tue __ Wed __ Thu __ Fri __ Sat __ Sun __
The number one contradiction AI catches. Update it today.
7. Why you are the premium choice, in one factual line
A credential, years, a concrete and verifiable award. Facts, not adjectives. "18 years and X certification," not "the best in town."
8. 3 to 5 proof points AI can cite
a) __________________________ b) __________________________
c) __________________________ d) __________________________
Real reviews, a "best of" mention, a certification, a press note. Real and verifiable.
9. The 5 questions you get asked most, with a short answer
Q1: ____________________ A: ____________________
Q2: ____________________ A: ____________________
Q3: ____________________ A: ____________________
Q4: ____________________ A: ____________________
Q5: ____________________ A: ____________________
This is where your own website becomes the source AI cites: price range, "do you offer X?", how the consultation works.
10. Languages you serve in
Consistency check (the step almost nobody does)
Check yes or no. Every no is a leak costing you recommendations:
- My name reads identically on my website, Google, and my top 3 directories.
- My address is in the same format across all three.
- My phone is the same number everywhere.
- My hours match between my website and my Google.
- My specialty and city are written in plain, visible words.
- I have at least 3 proof points (reviews/mentions) AI can read.
If you checked all, you're citable. If there's a no, start there.
Where to paste it
Once your sheet is complete, open each destination and paste each field exactly as written:
- Your website homepage and contact page - name, address, phone, hours, specialty, city.
- Your Google Business Profile - all fields must match your sheet exactly.
- Your top 3 directories - the "best of" lists, chambers, or industry platforms where you appear.
That's it. The machine now has one consistent story to confirm. No guessing, no contradictions, no skipping.
Keep reading
- AI doesn't guess, it skips you - the full blog for this guide (Hub365).
- AI search has no page two - why you are either the cited answer or invisible (Hub365).
- How Google local ranking works (official) - relevance, distance, and prominence (external).
